Day: December 15, 2018

Despite the need of document management,not every legal firm understands what is meant by this term. What is document management? What exactly is a document management system or DMS? What is legal document management? This article will provide information to reply to these questions and discuss the actual way it affects a legal practice.

Exactly What Is Document Storage?

To accurately define ‘document management’,someone must first contrast it with simple document storage. Document storage is what the expression says,a place to hold documentation – typically using folders. For example,a computer’s hard disk drive is a type of document storage. Another example can be a shared server drive in the office,which is a shared kind of document storage. Cloud-based document storage,such as Google Drive and Dropbox,are as effective the real difference is that they are stored in the cloud and not in an office server or perhaps your pc.

Document storage is the act of placing documents in the secure area for future retrieval either individually or with others. Nothing occurs to the documents while stored,and users cannot affect the documents beyond viewing or editing them when allowed access.

Exactly What Is Document Management?

When you consider document storage to be a passive task,then document management can be defined as an energetic task. Document management is conducted utilizing a documented management system,which can be most commonly referred to as DMS. Technological acronyms are becoming more popular day by day.

The document management system,or DMS,offers the user resources to manage,organise and then make the documents more a good choice for the legal firm. It is essential to note that document management system provides different services to document storage,including the following:

â ¢ version management – allowing users to look at each version in the document,along with restore and compare past versions of all the documentation.

â ¢ index and check – a high quality DMS indexes each document and email stored throughout the system thereby,making all the documents searchable.

â ¢ document take a look at and view in – allowing users to check different documents out thereby,keeping others from making changes on the document.

â ¢ automatic OCR – something made available from high-quality document management systems including integration of any automatic OCR,which converts scanned things to text-enabled documents. This makes sure that all documents are indexed and searchable.

â ¢ fax and scan integration – certain document management systems integrate directly using a company’s scanner and fax machine thereby,streamlining the workflow through scanned documents enter into the DMS directly.

Exactly What Is Legal Document Management?

Legal document management means the use of a specialised DMS made particularly for legal firms. While a legal practice can implement general-purpose document management systems,these are usually developed for the masses and not particularly for legal firms. As a result,the typical-purpose DMS can miss legal-specific functionality. Certain functionality that is specific to legal DMS includes the following:

â ¢ email management

â ¢ matter-centricity

â ¢ document tagging

Final Words

As can be seen,document management systems are highly helpful to manage the documents in the company. Through the use of legal document management,you are able to improve the efficiency of your legal practice.

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